When booking a photography session, it is important to understand the Terms of Hire along with how image licensing works. On top of that, when you make a booking or get in touch, it is assumed that you have read and agree to the Privacy Policy listed on this website.

Below, you will find all the day-to-day Terms of Hire as well as a simplified Frequently Asked Questions list regarding the session itself, how images can be used, types of licensing and other helpful topics that are worth noting. If you have any additional questions regarding the Terms of Hire when booking or organising a photo session, please don't hesitate to contact me directly.

Terms of Hire

When you hire Jamie Auld Photography to photograph your project, you need to know what you can expect and also, what is expected of you to make sure the session you are purchasing is completed to its highest potential. By reading these Terms of Hire, you will know what is required both by you and what you can expect from me in delivering your images and videos.

– Copyright is retained by Jamie Auld (photographer) and images are licensed to you (the vendor) for the intended use agreed on at the time of booking.
– By default, all images are licensed to one end client, be it personal or to an agency. (See licensing below for more details)
– The photographer holds the right to use any and all images in promotional work, social media, advertising and may use generic images for other clients without notice. The photographer also holds the right to resell images at a later date to agents and/or vendors upon request.
– Additional charges for post-processing may be charged up to $75/image if extensive work is required. Extensive editing of the images will not be made available when the images could be used to mislead or falsely advertise a project. Eg; the removal of other buildings, houses, trees or anything else that could be considered misleading or false advertising.

2) Jamie Auld Photography guarantees that all images are the following:

– All images will be accurately portrayed in relation to room size, colour balance and brightness to the best of my ability. All equipment used in these shoots is carefully selected to help show each room accurately.
– Lenses used in each session will not excessively enlarge room sizes, as it can be linked with misleading marketing and legal issues. As such, architecturally specific lenses are used in the majority of most photo sessions
– Vertical and horizontal alignment will be corrected as much as possible. eg; no leaning walls, excessively warped furniture, etc.
– The project will be photographed as is and the images will not be extensively manipulated to remove items. For hygienic and safety reasons I may refuse and ask someone to move personal products and other items that may devalue the photograph for any live-in projects (eg; new builds for vendor who is already living on site).
– For 'Live In' projects, please refer to the Property Presentation Checklist for full details on how to most effectively present the project and ask anyone living on site to follow this to the best of their ability in areas that are to be photographed.
– All images will be delivered fully edited in both High Resolution and Web-Ready jpegs only unless requested otherwise. Web-Ready images are delivered pre-optimised for retina ready websites and are suitable for projects being listed on Domain and REA listing sites

3) All rights and copyright of the images/media remains with the photographer. Payment for photography grants you a license for the right to use them. To clarify this, all available licensing details are below. Anyone who downloads and uses images from the internet illegally will also be required to pay for their own licensing under one of these categories in order to continue using the photos. Failure to make payment on your license will result in all images needing to be taken offline and removed from all advertising at your own cost.

End User/Standard Real Estate: A license to use the images has been purchased by a single End User, usually a real estate agency/agent or vendor. The images can only be used for the purpose of this specific real estate listing and cannot be used for other listings of the same floor plan, contractor portfolios or any other means. This license may also cover commercial/shop-front real estate for sale/for lease listings however, does not include portfolio sessions, new developments, large commercial agencies and showroom style ‘off-the-plan’ properties.

Relicensing Existing Images: If you love the images I have provided a client and you would like to purchase them for your own listing, images are then relicensed to you on a price-per-image system. Prices for each image vary depending on the type of image it is and the intended purpose of the images. Please contact me directly with details on the photo shoot so I can provide a quote for relicensing the images.

End User/Extended Real Estate: This license is similar to the End User/Standard Real Estate; however, is designed for properties that are going to be marketed by multiple agents or agencies. Typical for projects that are being sold or leased ‘Off the Plan’ where a particular property is marketed across a wider platform than a normal property.

Portfolio License: Typically for custom designs, new developments and showrooms. Custom quotes are provided for these types of licenses, please visit the link below and contact me via my other website. Due to the nature of these types of sessions, most Portfolio License photo shoots include an End User/Extended Real Estate license is included to allow for complete marketing capability.

Full Copyright Transfer: This is not actually a license, this is the most uncommon type of request that I receive when it comes to image ownership. A Full Copyright Transfer may be requested at the time of booking/quoting which means the images or media provided at the end of the session are no longer owned by myself or my company/s. Transferring of the copyright to another party results in the images being unusable for my own promotion, marketing or portfolio nor does it allow me to license images to other third party suppliers (such as tradesmen or agents who may have worked on the project). As a result, the cost of a Full Copyright Transfer is considerably higher than any license to take that into account that I and my company will be giving up any right to the images. Images are also not kept after delivery to avoid any potential infringement on copyright so it is highly recommended that all images after delivery be backed up to multiple physical or digital storage services.

License Durations:

Real Estate Licenses are maintained for the duration of a single agent or agency holding a listing. This is typically 60-90 days but flexibility is provided as the market can and does fluctuate. The only time to renew a license is if a new agency will be coming into a listing under the Standard Real Estate license, Extended Real Estate licenses are exempt from this renewal.

Short-Term licenses are typically renewed every 6 or 12 months depending on the client's needs. These are usually needed for short-run marketing campaigns for larger companies where a limited run of prints or advertisements are going to be made for a particular project. These can always be renewed if the images are needed again at a later date, however, in the world of Architectural photography, its not overly common.

Perpetual/On-going licenses are the most common amongst builders and architects who are wanting images to be used as part of a portfolio for a longer period of time to highlight their past works. As such, unless under a special circumstance where a Short-Term license is required, a Perpetual/On-going license is typically provided by default with Commercial Licenses. When a Perpetual/On-going license is provided, the images may be used indefinitely under the specific license (Web Only or Print & Web).

4) Bookings are confirmed either via phone call, text or email. If a photo shoot is cancelled without warning (eg, property is inaccessible for the photographer, property is unpresentable), a call-out fee may be applied. In the event that weather is extremely poor and unworkable, no charge will be applied to reschedule the photo shoot to the next available session time.

Please contact me at www.jamieauldphotography.com.au for booking sessions with extended & portfolio licenses

5) Invoicing and payment requirements:

FOR PRIVATE VENDORS:

All photo sessions will be quoted prior to the booking being confirmed. All payments must be finalised before the final images are delivered. If the client would like to see sample images of the photo session, watermarked images may be uploaded to a private proofing gallery for viewing. Once full payment is made, watermark free images will be delivered to your nominated email account/s as soon as possible.

FOR COMPANIES AND AGENCIES:

All invoices are sent via email with Direct Deposit as the preferred method of payment. All invoices MUST BE PAID no later than the “Payment Due By” date listed on the invoice, typically required within 7 days of the invoice being issued.

6) Specialised photography and videography packages are available upon request. Feel free to contact me directly at hello@jamieauldphotography.com.au or call at ph.0448 942 415

7) These terms may be changed or updated without notice.

If you have questions regarding the above Terms of Hire, please Contact me and I shall answer any questions you have.

FAQs

Bookings & Sessions

Session duration depends on the type of session booked. Standard Real Estate sessions for new constructions usually take anywhere from 1-2 hours on site. These are kind of like a high standard real estate shoot which are based on the number of images requested for the listing and follow a basic concept of showing each room as light, bright spaces rather than focusing on details within the property.

Other Portfolio and Commercial sessions are either quantity based or time based at Half Day (approx 4 hours on site), Full Day and Twilight Only (approx 1.5-2 hours on site) sessions. Portfolio and Commercial sessions may be better suited for developers or builders who want a mix of detail shots through as well as wide-open shots to show a good mix for the property. Quantity based sessions are based on a specific number of shots that you or your marketing team require for your project, typically taking up to 2.5 hours on site. These can be great for smaller or budget conscious projects. With time-based sessions, there are no minimum or maximum number of images that can be taken during these shoots however, as the degree of quality is higher it does take longer to set up, create and develop each shot.

Both variations of the Portfolio and Commercial sessions include an Extended Real Estate License and a Portfolio License to allow for maximum use of the images delivered.

I'm a big believer in giving the best possible images possible for each client. As such, should the weather decide to rain or storm on the day (or smoke and dust storms as we have had in recent years), I almost always recommend postponing to another day and time. Whether postponing is an option for you is entirely your call, I know with deadlines it can be a hard choice to make and there can be a delay in rescheduling but I believe its more important to get the best quality images. Should you wish to proceed regardless of the weather, we can do so but I can not guarantee the quality of the images to the same degree as I would on a clear day.

Should a session proceed against my recommendation (I always recommend rescheduling) and you aren't happy with the images, a full new session will need to be booked at additional expense.

Image & Media Licensing

No, not in most situations anyway. Copyright is always owned by default by the photographer or content creator.

While you hire may hire a photographer, videographer or any form of media creator, a license to use the content is provided for the purpose you stipulate when organising a quote or booking. A quote or invoice will always specify what type of license is provided with each session. Unless an invoice or quote provided by myself specifies a 'Full Copyright Transfer', I retain all rights over the images or video content I have created and as such I hold the right to use, reuse, resell or promote my work with any or all images I have photographed.

Image licensing provides you or any parties who are listed on the invoice rights to use the images for the listed intended purpose. For example, a session that has been booked for a builder as part of a portfolio, may not be used by a third party such as a developer or supplier for their own portfolio. However, in this same situation; if a session is booked on behalf of a builder - additional suppliers or parties may be added at the time of quoting to be included with retrieving a copy of the licensed images. Each license is an additional cost but does work out cheaper in the long run and gives everyone involved access to all delivered images.

Typical types of licensing include the following. Some restrictions may apply depending on the type or intended use of the images, however, any limitations are always made clear prior to the sessions commencing.

License Types:

End User/Standard Real Estate: A license to use the images has been purchased by a single End User, usually a real estate agency/agent or vendor. The images can only be used for the purpose of this specific real estate listing and cannot be used for other listings of the same floor plan, contractor portfolios or any other means. This license may also cover commercial/shop-front real estate for sale/for lease listings however, does not include portfolio sessions, new developments, large commercial agencies and showroom style ‘off-the-plan’ properties.

Relicensing Existing Images: If you love the images I have provided a client and you would like to purchase them for your own listing, images are then relicensed to you on a price-per-image system. Prices for each image vary depending on the type of image it is and the intended purpose of the images. Please contact me directly with details on the photo shoot so I can provide a quote for relicensing the images.

End User/Extended Real Estate: This license is similar to the End User/Standard Real Estate; however, is designed for properties that are going to be marketed by multiple agents or agencies. Typical for projects that are being sold or leased ‘Off the Plan’ where a particular property is marketed across a wider platform than a normal property.

Portfolio License: Typically for custom designs, new developments and showrooms. Custom quotes are provided for these types of licenses, please visit the link below and contact me via my other website. Due to the nature of these types of sessions, most Portfolio License photo shoots include an End User/Extended Real Estate license is included to allow for complete marketing capability.

Full Copyright Transfer: This is not actually a license, this is the most uncommon type of request that I receive when it comes to image ownership. A Full Copyright Transfer may be requested at the time of booking/quoting which means the images or media provided at the end of the session are no longer owned by myself or my company/s. Transferring of the copyright to another party results in the images being unusable for my own promotion, marketing or portfolio nor does it allow me to license images to other third party suppliers (such as tradesmen or agents who may have worked on the project). As a result, the cost of a Full Copyright Transfer is considerably higher than any license to take that into account that I and my company will be giving up any right to the images. Images are also not kept after delivery to avoid any potential infringement on copyright so it is highly recommended that all images after delivery be backed up to multiple physical or digital storage services.

License Durations:

Real Estate Licenses are maintained for the duration of a single agent or agency holding a listing. This is typically 60-90 days but flexibility is provided as the market can and does fluctuate. The only time to renew a license is if a new agency will be coming into a listing under the Standard Real Estate license, Extended Real Estate licenses are exempt from this renewal.

Short-Term licenses are typically renewed every 6 or 12 months depending on the client's needs. These are usually needed for short-run marketing campaigns for larger companies where a limited run of prints or advertisements are going to be made for a particular project. These can always be renewed if the images are needed again at a later date, however, in the world of Architectural photography, its not overly common.

Perpetual/On-going licenses are the most common amongst builders and architects who are wanting images to be used as part of a portfolio for a longer period of time to highlight their past works. As such, unless under a special circumstance where a Short-Term license is required, a Perpetual/On-going license is typically provided by default with Commercial Licenses. When a Perpetual/On-going license is provided, the images may be used indefinitely under the specific license (Web Only or Print & Web).

No, not in most circumstances. Once you have paid for your session, you have purchased a license for you or your company specifically to use. As such, if other companies or people would like to use the images for their own marketing they will need to purchase their own license as well.

There are two exceptions to this rule though.

If you have included additional parties in your booking to receive a license, the images may be shared amongst those who paid for the license but not anyone who hasn't. For example; if an architect and builder each purchase a license for a single project, they may each use and share the images between themselves, however may not be shared with a carpenter or supplier who worked within the project.

The other exception is under a Full Copyright Transfer where the rights to the images are transferred to the paying company, at which point they can share the images with whomever they want.

Invoices & Billing

Social Media & Sharing

Invoices are sent through typically after a session has been completed. In an industry which is so dependent on the weather co-operating, I don't require sessions be prepaid in full prior to the shoot commencing. However, sessions valued at over $750 will need a downpayment to hold the date and time for the shoot. Once the session is completed, a final invoice will be sent through for the remainder of the funds. All invoices request payment via Direct Deposit through your nominated bank. If however, this is not possible for you, please let me know at the time of quoting/booking to organise a different method of payment.

Payment is usually due within 7 days of the photography session being completed. This is adjustable to same day or within 14 days of completion. Any media from the session (video or images) are with-held until final payment is made.

Some companies have requested digital proofs of the final product before making payment, in these situations a watermarked proofing gallery can be arranged upon special request prior to making payment.

Images can be released for delivery only once full payment for the has been received for the session and final editing is completed. Images may take some time to edit and depending on the scale of the session itself, varies the delivery time. Typically, on most standard sessions, editing can take up to 5 business days in order to complete blending and colour correction. Obviously, if the invoice is paid quicker than that, there may be a slight delay in delivery of the final product.

Where ever possible, I will always keep you up-to-date on estimated delivery times.

If you are looking for a quote, simply visit the Contact page and fill in the contact form with as much detail as you can. Please include the type of shoot you require, approximately the amount of images you would like to receive, dates & times, whether you are wanting additional suppliers included in the invoice etc. The more details and accurate information you can provide, the more accurately I can quote and provide availability for the upcoming session.

All images and content provided may be shared over social media feeds, such as Instagram, Facebook etc. If you do share the images over social media, it is requested that you tag my relevant profile in the image and include the following "📷 by (social profile/website)" in the description or write up. Details on relevant social profiles are listed below. If you are sharing to a platform that I do not use or access, it is requested that a link back to https://www.jamieauldphotography.com.au be included in the post.

Instagram: @jamieauldphoto
Facebook: @jamieauldphotography
Houzz: Jamie Auld Photography

If you are using a social sharing tool to post across multiple platforms, such as Publer, please use either my Instagram profile or website link in your post.

Each company (or individual) who wants to share images from a particular session must have their own license. You can request additional licenses at the time of booking so that people may share the images from their own accounts or they can purchase their own license later down the line. Social media is incredibly hard to monitor though, which is why it is requested that a profile tag and mention in the description to help people find their way back, not only to you, but to my accounts as well.